Terms and Conditions

Business to business
Terms and conditions for supply of services

These are the standard terms of business for the provision of Consultancy Services by the Amplified Group, whose registered office is 1 Meadow Cottages, Aylesbury Road, Cuddington, Buckinghampshire HP18 0BG United Kingdom

THE AMPLIFIED GROUP reserves the right to change these terms of business at any time without prior notice.

1. Definitions

“Client” means the organisation contracting with THE AMPLIFIED GROUP for the provision of consultancy services as identified in the Statement of Work (SOW);

“Contract” means the contract formed by the acceptance and return by the Client of the Statement of Work (SOW), and such contract shall be governed by THE AMPLIFIED GROUP Terms and the Statement of Work (SOW);

“Deliverables” means those items identified as such in the Statement of Work (SOW) (if any) to be provided by THE AMPLIFIED GROUP to the Client in the course of delivering the Services;

“THE AMPLIFIED GROUP” means THE AMPLIFIED GROUP

“THE AMPLIFIED GROUP Terms” means these standard terms of business;

“Services” means the work to be undertaken by THE AMPLIFIED GROUP for the Client as described in the Statement of Work (SOW)

“Statement of Work (SOW)” means the statement provided to the Client by THE AMPLIFIED GROUP, incorporating THE AMPLIFIED GROUP Terms, which outlines the nature of the Services, the deliverables to be provided, the fees payable and the timeframe for completion of the Services;

Work” means any activity performed by THE AMPLIFIED GROUP in relation to the Services;

“Working Days” means Monday to Friday excluding bank or public holidays.

2. The Services

2.1 THE AMPLIFIED GROUP will provide the Services to the Client on, and subject to, the THE AMPLIFIED GROUP Terms and the Statement of Work (SOW). The Statement of Work (SOW), once signed and returned by the Client, shall, together with these THE AMPLIFIED GROUP Terms, form the contract between THE AMPLIFIED GROUP and the Client.

2.2 In accepting the Statement of Work (SOW), the Client authorises THE AMPLIFIED GROUP to proceed with all relevant preparations for providing the Services, including but not limited to purchase of materials and booking venues (if required).

2.3 THE AMPLIFIED GROUP shall provide the Services using reasonable skill and care.

2.4 In providing the Services, THE AMPLIFIED GROUP shall use its reasonable endeavours to give sound advice based on the information available, but the Client will remain wholly responsible for determining matters of policy or action related to that advice.

2.5 The Client acknowledges and agrees that, in order for its personnel to derive benefits from the Services, such personnel will be required to make such commitment as is appropriate to the Services being provided.

3.Statement of Work (SOW) and fees

3.1  The rates for fees and materials are subject to review from time to time, but THE AMPLIFIED GROUP will give one month’s notice of its intention to change the charging basis for current and continuing projects.

3.2 The fees set out in the Statement of Work (SOW) are based on THE AMPLIFIED GROUP’s understanding of the Client’s requirements as set out in the Statement of Work (SOW). THE AMPLIFIED GROUP reserves the right to make additional charges for:

3.2.1 staff time spent in excess of those estimated in the Statement of Work (SOW) as a result of any delays caused in delivery of the Services due to any act or omission of the Client;

3.2.2 staff time for planning or other meetings requested by the Client in addition to those allowed for in the Statement of Work (SOW);

3.2.3 any services or materials requested in writing by the Client that THE AMPLIFIED GROUP agrees in writing to provide and that are additional to those allowed for in the Statement of Work (SOW), which shall then become part of the Services.

3.3 THE AMPLIFIED GROUP may also charge the Client for reasonable expenses incurred by THE AMPLIFIED GROUP in the provision of the Services including, where necessary:

3.3.1 travel, accommodation and subsistence (mileage to be charged at 40 pence per mile);

3.3.2 all bought-in goods, services and sub-contracted items as being necessary and charged for separately from the fees quoted in the Statement of Work (SOW).

3.4 THE AMPLIFIED GROUP will issue invoices in accordance with the terms stated in the Statement of Work (SOW). Depending on the nature of the work, THE AMPLIFIED GROUP may issue invoices at the end of each discrete piece of work or at the end of each month. If the Client delays planned progress on provision of the Services, THE AMPLIFIED GROUP reserves the right to submit interim invoices. THE AMPLIFIED GROUP will also submit invoices in respect of any additional work carried out as referred to in Clause 3.2.

3.5 All invoices will be paid by the Client within 30 days of date of invoice. THE AMPLIFIED GROUP reserves the right to charge the Client interest and costs of recovery in accordance with the Late Payment of Commercial Debts (Interest) Act 1998 (as amended).

4. Cancellation and postponement (as relevant)

4.1 Unless otherwise specified in the Statement of Work (SOW), THE AMPLIFIED GROUP reserves the right to charge for events (including but not limited to courses, workshops, presentations or seminars) cancelled or postponed by the Client. Such charges will be in accordance with the following schedule (percentages refer to percent of fees relating to the relevant event) to be paid as a cancellation or postponement charge:

Number of Working Days before the work commences

 29 or more 28 or fewer 5 or fewer
 ½ or one-day event  25%  50% 100%
 Two or more days  40%  80% 100%

Where an event is cancelled by the Client, the client will be charged one hundred percent (100%) of the fees.

4.2 In addition, the Client will bear the full cost of any fees or expenses incurred by THE AMPLIFIED GROUP for cancellation of venues and, except in cases where the Client has paid a 100% cancellation or postponement charge, for non-returnable services bought or contracted for the event or events.

4.3 Where an event is postponed, the Client will be liable for the full fee for that event quoted in the Statement of Work (SOW) when eventually held, in addition to the postponement charge set out in clause 4.1.

4.4 For the avoidance of doubt, the start date of the Work is not the start of the event but the start of when the Work commences and will be set out in the Statement of Work (SOW).

5. Copyright

5.1 Other than in respect of information that the Client has supplied to THE AMPLIFIED GROUP, THE AMPLIFIED GROUP shall, as between THE AMPLIFIED GROUP and the Client, own all copyright and any other intellectual property rights throughout the world subsisting in the contents of the Statement of Work (SOW) and in all work produced by THE AMPLIFIED GROUP. Unless otherwise indicated in the Statement of Work (SOW) as “Client Materials”.

5.2 When the Client or the Amplified Group requires to incorporate any material into the Work and supplies such material, the Client and the Amplified Group warrants that:

5.2.1 the proposed use or incorporation of such material will not infringe any third party’s intellectual property rights;

5.2.2 where the Client or the Amplified Group is not the owner of all copyright or other intellectual property rights in such material, all necessary consents and licences for the proposed use of such material is received

5.3 Subject to Clause 5.4, the Client agrees that it shall not copy or amend the Work or do or authorise any other act that may infringe or devalue THE AMPLIFIED GROUP’s copyright or other intellectual property rights.

5.4 The Client may, subject to the last sentence of this clause, make a reasonable amount of copies of the Work (or part of the Work) for distribution to its own personnel and strictly for internal business purposes only. The Client shall ensure that each such copy of the Work (or part thereof) shall bear a statement acknowledging its source. The Client shall have no right to make any copies of any Deliverables on which THE AMPLIFIED GROUP does not own the copyright.

6. Client’s obligations

6.1 The Client will use reasonable endeavours to ensure that its staff, contractors and other suppliers co-operate with THE AMPLIFIED GROUP and cause no material delay.

7. Confidentiality and data protection

7.1 Both during and after the provision of the Services, both parties shall keep confidential any information of the other party that is obtained in connection with the provision of the Services and that is clearly designated as ‘confidential’ or that is by its nature clearly confidential. Neither party shall use such information except in connection with the Services nor divulge it to any third party without the prior written permission of the other party.

8. Term and termination

8.1 The Contract will commence on the date that THE AMPLIFIED GROUP receives the signed Statement of Work (SOW) from the Client and shall continue in full force and effect until the Services have been completed, subject to earlier termination pursuant to Clauses 8.2 and 8.3.

8.2 THE AMPLIFIED GROUP may terminate provision of the Services at any time if:

8.2.1 it has given the Client on months’ notice in writing; or

8.2.2 the Client attempts substantially to alter the scope or definition of the Services without THE AMPLIFIED GROUP’s prior written agreement.

8.3 On termination, THE AMPLIFIED GROUP will be entitled to be paid all fees and expenses incurred or accrued and payable by the Client as at the date of termination or cancellation of the Services.

9. Warranty and liability

9.1 In the event of damage to tangible physical property, where it is established that such damage to property has arisen as a direct result of the negligence of either the Client or THE AMPLIFIED GROUP while providing the Services, both the Client and THE AMPLIFIED GROUP’s liability shall be limited to a maximum of £1,000 (one thousand pounds) per claim or series of related claims.

9.2 Neither the Client or THE AMPLIFIED GROUP will be liable for any indirect or consequential loss, loss of business, profit, revenue, data or goodwill, nor for lost or wasted management time or employee time of both parties.

10. Force majeure

THE AMPLIFIED GROUP has no liability to the Client if THE AMPLIFIED GROUP is unable to provide all or a part of the Services in accordance with the Statement of Work (SOW) or otherwise as a result of circumstances beyond THE AMPLIFIED GROUP’s reasonable control, including without limitation, war, strike, lockout, industrial disputes, riot, civil commotion, acts of Government, fire, blockade, accident, natural catastrophe, disaster.

11. Waiver

No delay, neglect or forbearance by either party in enforcing any provision of the Statement of Work (SOW) or these THE AMPLIFIED GROUP Terms shall be deemed to be a waiver or in any way prejudice any rights of that party.

12. Rights of third parties

Nothing in these THE AMPLIFIED GROUP Terms or the Statement of Work (SOW) confers or purports to confer on any third party any right to enforce any of the Statement of Work (SOW) or these THE AMPLIFIED GROUP Terms.

13. Governing law and jurisdiction

These Terms and the Statement of Work (SOW) are governed by and construed in accordance with the laws of England, and are subject to the exclusive jurisdiction of the English courts.

14. Entire agreement

14.1 These THE AMPLIFIED GROUP Terms together with the Statement of Work (SOW) constitute the entire agreement between THE AMPLIFIED GROUP and the Client in relation to the Services, and supersede all earlier communications. Each party acknowledges that it has not relied on any commitment, representation or warranty in entering into the Contract, other than those expressly set out in the Contract. No amendment or other variation to these THE AMPLIFIED GROUP Terms by the Client will be effective unless it is in writing, is dated and is signed by a duly authorised representative of THE AMPLIFIED GROUP and the Client.

14.2 If there is any conflict between these THE AMPLIFIED GROUP Terms and the Statement of Work (SOW), these THE AMPLIFIED GROUP Terms will prevail.

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